Heronix PassTrack Pilot Program
Districts piloting Heronix PassTrack for the 2026 school year get founding-district pricing, direct input on the product roadmap, and hands-on support through deployment. Limited slots.
Why Join as a Pilot District?
What pilot districts get for the 2026 school year
Founding-district pricing
Pilot districts get special pricing locked in for the lifetime of their PassTrack license. No per-student fees that scale against enrollment.
Hands-on deployment
We handle PassTrack deployment alongside your IT team. Roster sync, kiosk setup, staff training, and go-live support included.
Shape the Product
Direct input on the roadmap. Your feedback drives feature development. Monthly calls with the development team.
Free Migration
Moving from another SIS vendor? We migrate your data at no additional cost.
Founding-District Status
Permanent "Founding District" recognition. Priority support tier. Lifetime access to the founding-district community.
Priority Support
Direct access to the development team. Same-day response times. Dedicated support channel.
Beta Timeline
What to expect and when
Now - Applications Open
We're accepting applications from schools interested in joining the beta program. No commitment required to apply.
Spring 2026 - Selection & Onboarding
Selected schools finalize agreements and begin onboarding. Data migration and configuration starts.
Summer 2026 - Beta Launch
Pilot districts go live with Heronix PassTrack. Intensive support period begins.
Fall 2026 - Full School Year
First full semester of production use. Feedback collection, feature refinement, and preparation for general availability.
What's Included in Beta
Two standalone products launching Summer 2026
Pilot Program — 2026 school year
-
Heronix PassTrack — Digital hall passes, student dismissal, staff summons, behavior rewards, parent portal, and nurse clinic in one on-premise product
-
Heronix Scheduler — Standalone AI-powered scheduling engine with 40+ constraint rules for schools that need scheduling without a full SIS
Both products are feature-complete and currently in final testing.
In Development (No Release Date)
The broader Heronix Suite is in active development, launching 2027–2028 module by module. Release dates will be announced once each module enters its own testing phase.
- Heronix SIS — full Student Information System
- Heronix Hub — unified launcher and SSO
- Guardian Security — zero-trust tokenization
- Heronix Talk — on-premise messaging platform
- Student / Teacher / Parent Portals
- Heronix EdGames, SubConnect, and more
Limited to First 10 Schools
No spots are filled yet — the official pilot opens June 2026. We're intentionally keeping it small so every pilot district gets the attention they deserve. We want relationships, not just customer counts.
Ideal Beta Candidates
We're looking for schools that share our vision
Great Fit
- Frustrated with current SaaS vendor costs
- Values data sovereignty and on-premise control
- Willing to provide regular feedback
- Has IT staff to manage on-premise infrastructure
- Open to trying new approaches
- Patient with beta software growing pains
Not the Right Fit
- Needs 100% uptime guarantee from day one
- Prefers cloud-only solutions
- Can't dedicate time to feedback sessions
- Expects polished, finished software
- No tolerance for bugs or workarounds
- Prefers a hands-off vendor over a collaborative partnership
Apply to Join
Start the conversation - no commitment required
Interested in becoming a pilot district? Send us a message and we'll schedule a call to learn about your district and share more about the PassTrack pilot.
We typically respond within 1-2 business days. All discussions are confidential.
Frequently Asked Questions
Common questions about the beta program